How to archive old projects, teams, or tasks in Asana
Today, I'm going to show you how to archive old projects, and I'll also share some workarounds for archiving tasks and teams in Asana.
If you’ve been using Asana for a while, you probably have some old projects, teams, or tasks that are no longer being worked on.
Keeping these around can clutter your workspace and make it harder to stay organized.
I've had clients ask me how to do this very thing, so now I want to help you through this post.
Either keep reading or watch the video below:
1. Archiving Old Projects
Let's start with archiving old projects. If you have a project that’s completed or no longer active, archiving it in Asana is super simple. Here’s how you do it:
Go to the project you want to archive.
Click on the dropdown menu in the project header.
From the dropdown menu, select "Archive Project."
Once archived, the project won’t appear in your main project list anymore, but don’t worry—it’s not gone forever. You can always access it later by going to the "Archived Projects" section.
2. Archiving Old Teams or Tasks
Unfortunately, Asana doesn’t currently offer a way to directly archive teams or individual tasks. This can be a bit frustrating, especially if you’re someone who likes to keep everything tidy and you want to hold on to those old tasks in case you need to reference them down the road.
However, there are a couple of workarounds that can help.
Workaround 1: Creating an Archive Project for Tasks
One way to handle old tasks is by creating a dedicated "Archive" project. Here’s what you can do:
Create a new project and name it "Archive" or something similar.
Whenever you have a task that’s completed but you don’t want to delete it, you can move it to the Archive project.
This keeps your active projects clean while still preserving the task data in case you need to refer back to it later.
Workaround 2: Renaming and Repurposing Teams
As for teams, while you can’t archive them, you can rename and repurpose them.
For instance, if you have a team that’s no longer active, you can rename it to something like "Old Projects" or "Inactive Teams" and move it to the bottom of your team list. This way, it’s out of the way but still accessible.
If you find these tips helpful and want to take your Asana game to the next level, apply for my mentorship program, which puts me in your back pocket to get support through setting up your systems, processes, and workflows, as well as answer any questions that may come up around the general use of Asana and managing your online business. Click here to get started! I'd love to help you out!
