5 Ways to Create More Time in Your Booked-out Business

Today I’m going to show you how to create more time in your booked-out biz with some simple but powerful tips.

My clients have saved 10+ hours every week by implementing what I'm going to share with you today.

Either keep reading or watch the video below:

Do you feel like there aren’t enough hours in the day to get everything done in your business?

Here are some things you can do to free up time:

1. Understand where your time goes

First, let's talk about the importance of understanding where your time goes each day. If you don’t know where your time is going, it’s hard to make changes that will free up your schedule.

Knowing where your time goes is the first step in managing it better. If you don't track your time, you might be spending too much on tasks that don't really move the needle in your business.

For example, I used to spend hours every week just organizing my emails. It felt productive, but it wasn't helping my business grow.

Tracking and auditing your time is a great way to see where you’re spending your time. You can log what you’re doing every hour of the day for a week. I do this often to discover what I spend too much time on, determine what would be more valuable to my time, and which tasks I could maybe delegate.

After a week, review your log and look for any patterns. Are there tasks that are taking longer than they should? Are there times when you’re getting interrupted or distracted? These are your bottlenecks and inefficiencies. For me, afternoons were my unproductive periods, so I decided to rearrange my schedule to make better use of my peak productivity times.

Tools like Toggl or even a basic spreadsheet can help you keep track of your activities.

Logging your activities helps you see the bigger picture and make necessary adjustments. Personally, I love using Toggl because it’s super simple and gives me a clear breakdown of where my time is going.

2. Automate Repetitive Tasks

Next, let’s talk about automating repetitive tasks. Automation can save you so much time and mental energy.

Automating tasks means you don't have to do the same thing over and over again. This saves you time and helps you avoid mistakes. Automation allows you to focus on the more important parts of your business.

For example, by automating the sending of invoices or check-in emails to your clients, you can save hours each week that you could use for creating your next product.

There are lots of tools out there that can help you automate tasks. For example, you can use email marketing tools like Mailerlite to automate your emails, or social media schedulers like Metricool to post for you.

I personally have automations set up through Mailerlite and Thrivecart so that whenever someone purchases, they get added to Mailerlite and sent automated emails. This way, I don't have to go to my computer every time I have a sale to send the email manually to make sure they are taken care of. Automations like this are huge time savers.

Think about the tasks you do every day or every week that take up a lot of time.

These might include sending out email newsletters, posting on social media, or client onboarding processes. These are all tasks you can automate.

The great thing about automation is that you only have to set it up once. Once everything is in place, the system runs on its own, freeing up your time for other important tasks.

Setting up my email sequences in Mailerlite took a bit of time initially, but now it runs smoothly without me having to lift a finger. By understanding your workflow and automating repetitive tasks, you can start to create more time in your busy schedule.

3. Outsource

Let's talk about outsourcing. This is a big one when it comes to freeing up your time.

It can be difficult to know which tasks you can hand off to someone else. Think about the tasks that don’t need your unique touch—like administrative tasks. These are often the easiest types of tasks to let go of first and they are perfect for delegating.

I work with a lot of online business owners and I've witnessed first hands what it's like once they start delegating. They really feel like a weight is lifted off their shoulders.

If you’re new to delegating, start with smaller, low-level tasks. This helps you get comfortable with handing things off and builds trust with your team.

Finding the right people to delegate to is crucial, but it's not easy. You can look for reliable freelancers or virtual assistants through platforms like Upwork or Fiverr, you can post job opportunities in certain Facebook groups, or you can ask around to see who your connections are working with.

You can always start with a paid trial task to see how they do with the specific work you need. And I always recommend having a quick chat or interview and doing a vibe check. You want to hire someone who you get along with, matches your values, and fits into the culture you want to create for your team.

By outsourcing, you free up time to focus on the work that only you can do, like client work or business planning. This way, you’re using your time where it counts the most.

I've helped clients outsource their administrative tasks, which allowed them to spend more time on tasks like creating content and forming connections, which are the core drivers of their businesses.

4. Batch Similar Tasks

Next up is task batching. This is a game-changer for improving efficiency.

Task batching means grouping similar tasks together and doing them all at once.

This helps you stay focused and reduces the time lost in switching between different types of tasks. Think about things like content creation, administrative tasks, or meetings.

For example, if you need to create social media posts, set aside a block of time to create all the posts for the week in one go. I do this for my YouTube videos as well; filming multiple videos in one day saves me a ton of time.

Dedicate specific time blocks for these tasks in your calendar. This could be a morning for writing blog posts or an afternoon for handling all your client work. This way, you can stay in the zone and get more done.

The goal is to minimize context switching, which is when you switch from one task to another and lose focus.

By batching similar tasks, you maintain your concentration and get more done in less time. When you switch less between different types of tasks, you're going to be more productive and less exhausted at the end of the day.

5. Use a Work Management Tool

Now, let’s talk about using a work management tool to keep everything organized.

Having a centralized tool for managing tasks and projects can save you a ton of time.

It keeps everything in one place, so you don’t waste time searching for information. Before I started using a management tool, I wasted so much time just trying to find files and track tasks. And I know a lot of business owners can relate.

If this is you too, you are not alone. Trust me, this is a problem mostly all of my clients have when they first start working with me.

There are some great tools out there like Asana, Trello, or ClickUp. These tools help you track your tasks, deadlines, and projects all in one spot.

I personally love using Asana; it’s intuitive and helps me keep everything on track.

These tools can streamline your workflows and improve organization. For example, you can set up boards, lists, or calendars for different projects, create tasks within those projects, and assign them to team members.

In Asana, I have projects for content planning, client management, admin tasks, and more, which keeps everything super organized and prevents things from slipping through the cracks.

You can (and should!) also set up templates and workflows. For example, you can create a template for your weekly content creation process. This way, you’re not starting from scratch every time and can quickly get to work.

By delegating tasks, batching similar activities, and using a work management tool, you can create more time in your busy schedule.